The account mapping
How Haruno drafts a company's mapping from its QuickBooks exports, what you confirm and approve, and how to change it after months are closed.
What the mapping is
The mapping is a company's written record of how its QuickBooks exports become its financial statements: which statements the files provide, how each is laid out (lines, subtotals and totals), which account rolls into which line, how each account is classified, and the company's name, report scale, reporting currency and fiscal year. It also holds the policies and exemptions you state. Haruno drafts it from the company's own exports, you review and approve it, and every close applies it.
In accounting terms it is the crosswalk from the chart of accounts to the statement captions. It holds no figures: those come from the exports at each close, and the mapping decides where they are presented. That is why a mapping error can leave the ledger in balance while the statements are wrong: a balance lands on the wrong line, or on no line at all.
Each company has one mapping, kept with its books on your Mac (see where the books are stored). Don't edit it by hand: every change goes through the app's controls described here, and none of them changes anything in QuickBooks. Some messages call the mapping the spec; both words mean the same thing. A company whose books come from QuickBooks is drafted from its synced months instead of exported files (QuickBooks and a company's books). Haruno for Windows has the same mapping and review form; its company page has Review Mapping… where the Mac has Books ▸ Review Mapping…. See Differences from Haruno for Mac.
What a close does with the mapping
Nothing is redrafted at a close: the approved mapping is applied as it stands. Haruno computes the Balance Sheet and the Profit and Loss from the ledger through it; an imported Statement of Cash Flows is checked as the company presented it, not restated. A Profit and Loss by Class is kept beside the statements as a cross-check, and an imported trial balance is read as a listing of accounts, not restated into the ledger. Next month's Excel Balance Sheet and Profit and Loss need no change to the mapping, because an Excel export is recognized by the statement its title names. A CSV is recognized by the file name it was drafted from, so a later Stripe or HubSpot export under another name is not read, though a numbered copy such as invoices 2.csv counts as the same file (see Billing and CRM exports after setup). A file no part of the mapping claims is named in the result and skipped, and the rest of the company still closes; a file Haruno cannot read at all stops the company's close, and the close names the file and says why. A line keeps its history by its caption, and a line dropped from the mapping that still has accounts on it is kept at the end of the statement rather than dropped.
What a mapping holds
The parts of a mapping
| Part | What it holds |
|---|---|
| client | The company's name, report scale (1 means dollars, 1000 thousands), reporting currency, the month its fiscal year opens, and which accounts count as cash. |
| classification_prefixes, classification_names | Account types: by first digit of the account number, and for each account with no number. |
| package | Which statements the files provide and how each is recognized: by its title, because QuickBooks names every sheet Sheet1. |
| templates | The statement layouts: every Balance Sheet (BS) and Profit and Loss (PL) line, in order. A header line is a caption only, a detail line sums its accounts, and a subtotal or total is a formula of other lines. |
| mappings | Account to statement line, by account number, or by name for an account with no number. |
| cash_flow, solvency | Where the Statement of Cash Flows is; overrides for the solvency panel (drafted empty). |
Other parts appear when the files or your answers call for them: recon (a reconciliation workbook, its materiality and the accounts reconciled elsewhere), policy (depreciation and capitalization), trial_balance, classes (a Profit and Loss by Class), detail (an A/R aging or vendor detail), budget, operating_inputs, billing, crm, revenue_by_customer, acquisition (the lines counted as acquisition spend) and timing (accounts you mark lumpy by nature).
Draft the mapping
Drafting reads the company's files once and writes a draft mapping. It closes nothing and changes nothing else. You draft once when you set a company up, and again only when the files change in a way the mapping cannot follow: a new kind of file, or a statement the mapping does not read (see Changing the mapping).
Before you draft
- One Balance Sheet and one Profit and Loss export, on an accrual basis, one column per month, saved as Excel (.xlsx). Haruno will not draft without both. Given two exports of one statement, such as last month's and this month's, the draft uses the one that runs to the latest month and says which it left out. It reads subtotals from Excel's formulas, which a CSV lacks. Drafting does not check the basis today, so look for Accrual basis in the import result: a cash-basis statement is refused at the close. The Statement of Cash Flows is optional.
- Any optional files you want read, such as the reconciliation workbook (listed as Reconciliation), an A/R aging or a budget. Some add questions to the form.
The full checklist: A check before you draft. What to export: QuickBooks exports.
- Open the company from Portfolio. Until its first report, its page is the setup page: Add data › Propose mapping › Review the draft › Ready to close.
- In Propose mapping, check the card's count line, for example “3 files will be read.” Leave every file's Read as on Automatic: a forced Read as applies to every file in the draft, so forcing one file to Budget leaves the Balance Sheet and Profit and Loss undrafted, and the company cannot close until you draft again.
- Press Draft the mapping. “Reading this company's files…” shows while it runs; Stop reading ends it and writes nothing.
- Read the What was drafted card, then work through the review form under it.
When Draft the mapping is unavailable
| Situation | What the card shows |
|---|---|
| No Balance Sheet (or no Profit and Loss, or neither) | “None of these files is a Balance Sheet. Closing a month needs one, so add the company's Balance Sheet export before drafting.” A matching sentence names the Profit and Loss, or both. |
| Two files forced to different kinds with Read as | “A draft reads every file the same way, so it cannot be asked for “Trial balance and Budget” at once. Leave all but one of these on “Automatic”, or draft them in separate runs.” |
| No file can be read | The button stays off; the files show Not read. |
A draft also cannot start while a close is running. See Read as.
How the draft reads a QuickBooks export
The draft does not guess the layout; it reads it from the export:
- Lines follow the export's sections. A section that holds only accounts, such as Bank Accounts, becomes one detail line. A section that holds other sections keeps a header and its Total for … subtotal, and each account directly in it gets a line of its own, as do the accounts in Equity and in the expense section. Every other account goes to the line of the section it sits in. A caption with no figures that nothing totals, such as Retained Earnings before a year closes, is read as an account with no balance, so Net Income sits beside it and not under it.
- Subtotals and totals come from the export's own formulas (for example =SUM(C9:C10)). A total whose formula cannot be read is left out and listed under Needs your attention.
- Line names are QuickBooks' captions, except that the total closing the expense section is captioned Total operating expenses, the line the operating-expense panels read. Two sections that share a caption get their parent's name in parentheses. Each of these two kinds of line has a New name for this line row in the review form; a new name for the operating-expenses total has to keep “operating expenses”, and no line can be renamed once the company has closed a month.
- Each line presents the figure with the export's sign; negation appears only inside a formula, as in Net Other Income.
- The report scale is 1000 when a statement carries ('000) or “in thousands”, with a row to confirm it; otherwise 1, dollars. The ledger holds unscaled dollars either way.
- The company's name is the one you added it under; the reporting currency and fiscal year come from Company details.
- A reporting package (your practice's own workbook with a mapping column; Read as calls it Reporting package) cannot be mixed with plain QuickBooks exports in one mapping. In a reporting package, a line whose formula starts with a minus is presented against its natural sign, and a row says so.
How accounts without numbers are named and how every account is classified: Accounts, sections and subtotals.
The What was drafted card
| What the card says (example) | What it tells you |
|---|---|
| “12 accounts mapped.” | Accounts the draft placed on a statement line. |
| “2 items need your attention.” and “5 readings to check and confirm.” | The rows in the form's two groups (below). |
| “Nothing is waiting for an answer — the whole draft was read out of the files.” | The form has nothing to ask. |
| “The draft carries no sections at all — nothing in these files was read as a statement, a binder or an export.” | Nothing was recognized. |
The review form
The review form, headed Review the mapping, is where you confirm what the draft read and answer what it could not. It sits under the What was drafted card, and Books ▸ Review Mapping… or Review mapping… on the Mappings tab brings it back later. Nothing is written until you press Approve mapping.
Needs your attention, and Check and confirm
Needs your attention holds rows where the draft had to leave something out: a total it could not read, an account two statements place on different lines, trial-balance accounts no statement presents, a file not imported or not recognized, a file in another currency, a Balance Sheet run before its month ends, a column that covers only part of a month, months the Profit and Loss covers and the Balance Sheet does not, Opening Balance Equity holding a balance, and no account it can read as cash. The Opening Balance Equity row says when the balance last moved: QuickBooks puts the other side of an opening balance there, so moving it to owner's equity or retained earnings leaves total equity where it is, and only correcting an opening balance entered wrong changes it. Check and confirm holds readings that stand as written unless you change them, mostly statements to read and account-type rows. For a company filled by Sync it also holds the receivable and payable accounts the draft named, and a note on the recurring transactions QuickBooks makes for the company. Each row shows the draft's sentence, in English whatever the app language, with a control under it. Once an answer is written, the row leaves the form. A row still listed whose value has since changed shows Already answered: and the value.
The control under each row
| Kind of row | Control |
|---|---|
| An amount (materiality, capitalization threshold) | A text field in plain dollars. Where Settings ▸ Books has a default, a button such as Use the books default, 2500, which counts only if pressed. |
| Report scale | A picker: Left as drafted, 1 — the figures are dollars, or 1000 — the figures are thousands. |
| A list of accounts or lines (cash accounts, cash account numbers, reconciled elsewhere, receivable, payable, deferred revenue, related-party liabilities, marketing lines) | Candidate buttons, plus a field and Add for any other entry. Entries already saved are listed under Already listed: press one to take it out (it is struck through and goes when you press Approve mapping), and press it again to put it back. Once every cash account is struck through and none is added, the form adds “With every cash account taken out, cash is read the automatic way: by account number, or from the accounts on the balance sheet's cash and bank lines.” |
| Account type or statement line | A picker per account or digit. A statement-line row also takes an account number or name, and offers only lines that carry accounts. |
| Whose headcount this is | A text field. Say where the counts come from: payroll, the company's own count, a system. |
| A statement to acknowledge | Read and confirmed. The tick is saved as you make it, in the draft's notes rather than in the mapping, and the reading stands either way. You can untick it. Drafting again clears the ticks. |
| Reporting currency or fiscal year-end | A Company details… button (below). |
Formatting messages under a field
While a row shows one of these in red, Preview changes and Approve mapping stay off.
| Message | What to fix |
|---|---|
| “Type the amount in plain digits — 2500, not 2,500.” | Remove the thousands separators. |
| “This takes a number of dollars.” | Type an amount, not words. |
| “This takes a number of dollars greater than zero.” | A capitalization threshold must be above zero. |
| “Name what this row is about.” / “Say what it should be.” | A pair row lacks its account, or its value. |
| “An empty entry matches no account.” | Remove the empty entry. |
The reporting currency and fiscal year-end
These belong to the company, so the form has no field for them. Until both are set, Approve mapping stays off with “Set the reporting currency and fiscal year-end in company details before approving the mapping.” beside a Company details… button. A row about them appears only when a file states its currency or a trial balance is dated only “as of”, such as “Set this company’s reporting currency in company details. Files that state a different currency can’t be used: closing a month refuses them.” or “Set this company’s fiscal year-end in company details. Quarter and year comparisons, and trial balances dated only “as of”, follow it.” See Company details.
Preview changes, and what comes back
Preview changes is a dry run, available once a row has an answer: it shows your answers' effect line by line, removals in red and additions in green, and writes nothing. What these answers cover lists the accounts each exemption matches; before the company's first close there is nothing to match against, and it says so. What these answers cover could not be read means that list could not be worked out this time. Worth knowing lists any caution about your answers. Approve mapping writes the answers.
| Status line | Meaning |
|---|---|
| “Preview only — nothing written. 3 edits would be made.” | A preview. Nothing changed. |
| “Approved. 3 edits written into the spec.” | Your answers were written. |
| “Approved. The mapping already held these values.” | An approval with nothing else to change. |
| “No change: every answer already matches the spec.” | Nothing was written. |
Rows you leave alone
You do not have to answer every row. Rows nobody answered are listed as, for example, “2 items left as drafted”: “They stay as the draft wrote them, and they do not stop a close.” A drafted reading is right when the draft read it correctly and wrong in every report if it did not. A note you tick Read and confirmed no longer counts as left as drafted, and the tick is still there the next time you open the form.
Questions only you answer
Some questions no export can answer, because the answer is a judgment about the company or a fact no file states. The form asks each only when the files make it relevant. Where the draft writes a value (materiality, report scale), it asks you to confirm it; for a policy or a nomination (capitalization threshold, or receivable account for a company set up from files), it writes nothing until you answer.
| Question | Asked when | If you leave it |
|---|---|---|
| Reporting currency and fiscal year-end | Always needed (see above) | No approval and no first report. |
| A file in another currency | A file states a currency other than the company's | Closing a month refuses the file. Nothing is converted. |
| First-digit account types | The chart uses account numbers | 1 Asset, 2 Liability, 3 Equity, 4 Income, 5 to 7 Expense, 8 Other Income, 9 Other Expense. |
| Type of an account with no number | Taken from its line's numbered accounts, or guessed | It stands. A wrong type can show as bs_tieout: total assets do not equal total liabilities plus equity. |
| Cash accounts | The balance sheet has accounts with no number | The accounts the draft read as cash stand. Any other, such as petty cash, is not counted as cash; with none named, cash is read the automatic way, from the accounts on the balance sheet's cash and bank lines; where there are none, cash, burn and runway are not measured. |
| Report scale | A statement carries ('000) or “in thousands” | Figures are read as thousands. |
| One account on two lines | The two statements disagree | The drafted line stands; the other statement's line goes without it. |
| Trial-balance accounts no statement presents | A trial balance is among the files | They stay on no line. |
| Materiality | A reconciliation workbook is among the files | $1,000 stands. |
| Accounts reconciled elsewhere | A reconciliation workbook is among the files; the row lists accounts it has no schedule for | Each material balance without a schedule is a recon_coverage finding. |
| Capitalization threshold | The workbook has a fixed-asset register or prepaid amortization schedule | Nothing is reported against a threshold. |
| Receivable accounts | An A/R aging is among the files | The aging's tie-out to the balance sheet stays silent. |
| Payable accounts | An A/P aging is among the files | The aging's tie-out to the balance sheet stays silent. |
| Deferred revenue account | A billing export is among the files and more than one account reads as deferred revenue | The roll-forward is not split into Additions and Recognition. |
| Related-party liabilities | A balance-sheet liability reads as borrowing, such as a loan | The solvency panel counts it as third-party debt. |
| Marketing lines | An operating-expense line reads as sales and marketing | The lines the draft picked stand, and customer acquisition cost counts exactly those. |
| Where the headcount comes from | The files include an operating inputs tab | The source is not recorded. |
Why Haruno will not answer these for you
- A drafted capitalization threshold would be indistinguishable from an answered one, and every asset below it would be reported against a policy the company never stated.
- An aging ages invoices. A deposit, an employee advance or a note receivable is not one, even with receivable in its name, and comparing the aging with it would raise a high-severity finding on books that tie. So, for a company set up from files, Haruno names candidates and waits. For a company filled by Sync, QuickBooks says which account is Accounts Receivable or Accounts Payable, and the draft names those for you to check.
- An invoice names no general ledger account, so nothing in a billing export says which deferred revenue account it bills into.
- A report scale read from a stale ('000) banner puts every figure off by a factor of a thousand. Confirm it against the numbers.
What is never decided for you
Some numbers are a written judgment about a business, and only the company can state them. Haruno never records a capitalization threshold, a useful life or a receivable account that neither you nor QuickBooks has stated, and never converts a currency. Where the draft writes a value the books do not state, such as materiality beside a reconciliation workbook, the form tells you so.
| Policy | What Haruno does | Where you set it today |
|---|---|---|
| Reporting currency | Never converts. A file in another currency is refused at the close. It cannot change once a month is closed. | Company details |
| Fiscal year-end | Can change after a close; closed months stay locked as reported. Year-to-date figures, budget against actual and ni_crosscheck count from the month the year opens. | Company details |
| Materiality | $1,000, in dollars. Without a workbook it is not asked and $1,000 applies. | Review form, with a reconciliation workbook |
| Capitalization threshold | Never drafted. The row suggests $2,500 but records nothing until you answer. | Review form, with a register or prepaid schedule |
| Useful lives | Never drafted: testing a schedule against its own lives would make every company tie to itself. Schedules are compared only with the general ledger. | Not asked yet |
| Depreciation method | Straight line, the only method Haruno computes. | Not asked |
| Drift tolerance | $1.00, for the cents straight-line rounding leaves. | Not asked yet |
| Receivable and payable accounts | Named as candidates, never drafted. A company filled by Sync is the exception: the draft names the accounts QuickBooks files as Accounts Receivable and Accounts Payable, for you to check. | Review form, with an A/R or A/P aging |
How each is tested: Policy checks.
Your books defaults are suggestions
The defaults in Settings ▸ Books ▸ New company defaults appear as buttons beside matching rows and count only if you press them. With no matching row they are not used: Useful life (months) and Depreciation are never offered today, and Materiality and Capitalization threshold only with a reconciliation workbook. In Haruno for Windows they are under New company defaults in the Books sheet, which the gear in the Portfolio toolbar opens. See books defaults.
Other calls that stay yours
Which line an account belongs on when the export's grouping is not the one you report on (a Statement line row the draft raised, or Resolve… on an unmapped account); whether a cost spike is a prepayment (the close asks it as a question, never as a finding); whether a loan is owed to an owner, an officer or a related entity; whether a balance is reconciled elsewhere; and the reason for reopening a locked month.
The assistant can explain a row and lay out what each answer would mean, but it does not choose an answer for you and cannot approve a mapping. If you ask it to change a company's mapping, it edits the mapping in place, changing only the lines you name and telling you the old and the new value; the change counts from the next close. To ask about a row, paste its sentence into Chat. See What it will not do.
Approve the mapping
Approving writes your answers into the mapping and records it as the one this company closes with, under its current reporting currency and fiscal year-end. A company's first report needs an approved mapping.
- If the company has no reporting currency or fiscal year-end, press Company details… beside Approve mapping (or Edit company details at the top of the setup page), choose both, and press Save.
- Answer the rows you can, leave the rest as drafted, and optionally press Preview changes.
- Press Approve mapping, or Return.
- The setup page moves to Ready to close the month. Press Close month… when the month's exports are in. If it says Not ready to close yet instead, a file can't be closed as it is (a Balance Sheet run before its month ends) or none of the files is a Balance Sheet or a Profit and Loss; the page lists the files, so add the export it asks for and remove the old one.
Approve mapping is also off while a row shows a formatting message, and when the mapping is approved and you have answered nothing new. More on the first close: Start a close.
What approval records
- Later answers, and new settings saved in Company details, are written in and keep the mapping approved.
- Draft again removes the approval; there is no other way to withdraw one.
- Haruno checks for an approval only before a company's first report. After that, approving a redraft before you close is up to you.
Haruno does not yet record who approved a mapping or when, and keeps no earlier versions, so read the Preview changes diff before you approve. What is kept permanently is the lock's record of every close and reopen, with who, when and why (the Months sheet), and the adjustments log.
The Mappings tab
After a company's first close, its page has a Mappings tab listing each account and its statement line as the last close applied them. Its chip says where the assignment came from (imported, approved ✓ or proposed); it is not a row-by-row sign-off. When accounts have no line, they carry an unmapped chip and a warning card above the list says “Unmapped accounts are silently absent from every statement until mapped.” The tab is for reading: Review mapping… at its top opens the review form (so does Books ▸ Review Mapping…), and Draft mapping again drafts it again. See The Mappings tab.
Changing the mapping
You change a mapping through the review form, through Resolve… or an answer button on the Findings & questions tab, through Company details, by asking the assistant, or by drafting it again. Importing files never changes it. A change never alters a locked month by itself: if it would move a figure there, the next close stops the company until you reopen that month with a reason.
What changes a mapping, and what does not
| Action | Effect on the mapping |
|---|---|
| Books ▸ Review Mapping…, then Approve mapping | Writes answers to rows nobody has answered, and takes out the list entries you struck through. Stays approved. |
| Resolve… on a finding, or an answer button on a question | Adds or removes an exemption, or points an unmapped account at a statement line. |
| Saving a new currency or year-end in Company details | Rewrites those two values. Stays approved. |
| Draft again | Replaces the whole mapping. Every recorded answer and the approval are lost. |
| Discard this draft | Deletes an unapproved mapping, in a company with no closed month. |
| Asking the assistant to change the mapping | Edits the lines you name, in place. Stays approved, and counts from the next close. |
| Adding files, changing books defaults, asking the assistant a question | No change. |
Review a mapping you already have
With the company's page open, choose Books ▸ Review Mapping… (or Review mapping… on the Mappings tab). The form shows only the rows nobody has answered yet; answer them and press Approve mapping, or press Done reviewing to leave without writing. Changing an answer already written (other than taking an entry out of a list), or moving an account to a line no row asks about, takes either Draft again, which replaces every recorded answer, or a request to the assistant to edit the mapping.
Draft again
Draft again sits under the form for a saved mapping. It asks Draft this mapping again?: “Every answer recorded against this mapping is replaced by what the drafter reads out of the files. The answers cannot be brought back.” Choose Draft again or Keep the mapping. It is unavailable while an answer is being processed, and while the files lack a Balance Sheet or a Profit and Loss; the missing-statement sentence then shows under it. Draft mapping again, on the Mappings tab and in the import report, asks the same question.
- It reads every file as it is now and replaces the whole mapping, including every answer and exemption. An account you moved goes back to where the export files it. No earlier version is kept, so note the answers you want to re-enter first.
- It removes the approval: review, answer and approve again before the next close.
- It keeps the reporting currency and fiscal year-end, and changes nothing already closed. If the new mapping presents a locked month differently, that month must be reopened before the change reaches it (below).
Discard a draft
For a mapping nobody has approved, in a company with no closed month, Discard this draft deletes the mapping and its answers once you confirm with Discard draft, and keeps the files, so you can draft again. An approved or already-used mapping cannot be discarded: draft it again instead.
A new account appears in QuickBooks
An account opened after approval has no line, and neither has an account without a number that is renamed, because it is known by its name. At the next close its figures are imported but appear on no statement, and nothing on their face says so. The close raises a high-severity finding titled Active account is unmapped (unmapped_active_account) that reads “The account has imported facts and no mapping; every statement omits it. Latest balance: $X.”, and the months lock as reported with exception. Other findings can come with it, such as ni_crosscheck (Net income does not match) when the account carries Profit and Loss activity. An account that has been zero everywhere is a low-severity unmapped_empty_account (Empty account is unmapped) instead.
Resolve… on that finding points the account at a line. Don't add another export to make the account appear; the one the close read already shows it. Drafting the whole mapping again also places the account, but replaces every recorded answer.
- Open the company's Findings & questions tab. Straight after a close its findings carry Resolve…. If the tab says “As the last close reported them. Re-run the checks to read the books as they stand.”, press Re-run checks first: rows shown that way carry no Resolve….
- On the unmapped-account finding, press Resolve…. Haruno proposes the line of the mapped account nearest the new one by number (a new 1030 goes where 1010 and 1020 are); if it proposes none, choose the line under Statement line. The diff shows what will change.
- Press Record answer.
- Close the month. The line applies to every month the account appears in, so if a locked month blocks it, reopen that month with a reason and close again (below).
A file added after the mapping was drafted
Next month's Balance Sheet and Profit and Loss need nothing. A kind of file the mapping has no part for, such as a reconciliation workbook, A/R aging or budget added after setup, is not read: the import says Copied · Not in the mapping and offers Draft mapping again, the Files tab notes that the mapping doesn't read the file, and the close result names it. Drafting again would read it. A company whose mapping reads no Balance Sheet or Profit and Loss cannot close, and its page goes back to Draft the mapping again; add the export if it is missing, then press Draft again. See Adding files later.
When a change touches a closed month
The lock protects each reported month's statements as presented, so moving an account to another line, or a redraft that changes a line's formula, is a presentation change. It applies to every month the account appears in: there is no “from this month on”. The pre-flight does not see it: it says Will close and lists the locked months in a note that stops nothing. The close itself stops the company: its row reads “March 2026 is locked, and this close would change 1 figure reported for it. Nothing was written. Reopen the month to correct it, then close again.”, lists the first five figures that would move and offers Correct…. A change in how a line is presented cannot be recorded in a later month, so the way on is to reopen those months with a reason, such as Loan payable presented with accounts payable per CFO, and close again; the moved lines are reported as restatements. See Changes that trip the lock and Reopening a month.
Exemptions are not mappings
An exemption quiets one question: this balance is reconciled elsewhere, this statement line is meant to stay empty, this account is lumpy by nature. A mapping says where an account is presented. Neither stands in for the other: an exemption puts no account on a line, so unmapped_active_account still reports it, and no exemption fixes a schedule that does not tie (recon_exceptions has none).
| Exemption | What it quiets | Where you record it |
|---|---|---|
| Account reconciled elsewhere | recon_coverage: a material balance with no schedule | The form's Account reconciled elsewhere row, or Resolve… on the finding |
| Statement line expected to be empty | orphan_lines: a detail line with no account | Resolve… on the finding |
| Account that is lumpy by nature | The prepaid and treatment questions for that account | Lumpy by nature — stop asking, on the question. Ask this again — drop the exemption, under Not asked, takes it back. |
How an exemption matches
An account exemption matches an account number (1010), a number prefix (10 covers the 10xx block), or the exact account name; a partial name matches nothing. An account without a number is known by its full name, Parent:Child for a sub-account. A line exemption matches a statement line's caption exactly as the workbook writes it. An entry that covers nothing is reported as unused_exemption, whose Resolve… offers Remove this exemption; a reconciliation or line exemption that still matches can be taken out with its entry in the matching list row of the review form, where the form has one, or by Draft again.
More: Coverage and exemptions and Resolving a finding.
What the app cannot do yet
Today the review form cannot regroup accounts or change a written single-value answer, and some policies are not asked. Where Draft again is the only route in the form, it replaces every recorded answer; the assistant can instead edit the mapping when you ask.
| You might look for | Today |
|---|---|
| Renaming statement lines | Only two kinds, and only before the company's first close: a section that shares its caption with another, and the operating-expenses total. Other lines keep QuickBooks' captions. |
| Regrouping accounts or changing a subtotal's formula | Not available: the layout follows the export. |
| Changing a written answer, or moving an account that already has a line | In the form, only by Draft again. Or ask the assistant to edit the mapping. |
| Useful lives, depreciation method, drift tolerance | Not asked. Straight line and $1.00 apply. |
| Materiality without a reconciliation workbook | Not asked. $1,000 applies. |
| Which accounts count as cash | The draft lists each numbered cash account by its full account number, and the review form has no row to change them, except in a draft from a practice's own reporting package where the first two digits of a cash account would also begin an account on another line: that draft writes the full numbers and the review asks a Cash account number or prefix row, a list you can add to and take entries out of. For accounts with no number, the review asks which accounts hold cash: you can add accounts and take saved ones out. Take every one out and cash is read the automatic way again. |
| The close date of a reconciliation workbook | Not asked. The month its contents sheet is dated is used. With no date, or dates from several months that include the latest month the statements report, the binder is read as of that month, and the draft says so in a note. Dates from several months that do not include it stop the close with “TOC dates span 2 months …”, and the app cannot set the close date. |
| Removing a file | Only a file no close has read: any file before the first close; after that, one that arrived or was replaced since, one the mapping leaves out, and one Haruno could not read or the import refused. A file a close has read stays. |
| Copying a mapping to another company | Not available. |
| Earlier versions, or who approved and when | Not kept. |
| Withdrawing an approval | No control. Draft again removes it. |
| Changing the reporting currency after a close | Not possible: “This company already has reports in USD. Figures are never converted, so its reporting currency can't change.” |
See also Removing a file, Which accounts count as cash and companies without a workbook.
Messages you may see
Messages from the part of Haruno that reads files and closes the books stay in English whatever the app language, except findings, which the app words in its own language; the app's own messages follow it. Messages quoted above are explained where they appear, and the few below only here. The rest, with their fixes, are in Troubleshooting: Drafting the mapping, Closing a month and, for a mapping imported without its review questions, Importing books from an earlier version.
| Message | Where | What to do |
|---|---|---|
| “this is a trial balance and nothing else. …” | Top of the setup page | A trial balance alone presents no statements. Add the Balance Sheet and Profit and Loss exports. |
| “‹file› was not imported: ‹reason›” | Needs your attention | The reason says why, such as quarter columns. Remove the file (see Removing a file), add an export by month and draft again; discard a draft nobody has approved first. |
| “Reporting settings could not be confirmed. Try reading the company setup again.” | Top of the setup page | Open the company page again. |
| “‹Company›'s mapping is approved, so it is not a draft to discard — draft it again to replace it”, or “‹Company› already has figures in the books, so its mapping is not a draft to discard — draft it again to replace it” | Top of the setup page | Use Draft again. |