The Portfolio and company pages

Where the figures live

Figures appear on two kinds of page. In the app, the Portfolio (the first row of the sidebar, ⌘1) shows every company, and each company has its own page; both follow the books as they change. A report you export, such as the Portfolio report, is a snapshot of the moment you export it: see When reports change. Every figure is computed on your Mac from the ledger and the approved mapping; nothing is typed in by hand, and opening these pages sends nothing.

Nothing in the app shares these pages: to show a colleague, export a report and send its PDF. Send investors the investor report, never the Portfolio report, which carries every company's findings and reconciliation status. Haruno for Windows has these pages too; where it differs, see Haruno on Windows. Before you quote a figure, skim Reading rules that hold everywhere.

The Portfolio

The Portfolio shows which company needs attention first. Open it with the sidebar row Portfolio, with ⌘1, or with Books ▸ Show Portfolio. Companies are not listed in the sidebar. Open one from its card or table row, or from the company list beside the page, and Back to Portfolio in the toolbar brings you back. The company list is a column beside the Portfolio and beside every company page, in name order, with each company's cash, runway and open findings, and a line saying why when its health dot is amber or red, so you can switch companies without going back. Drag its edge to resize it. It is hidden while there is no company, and when the window is too narrow to hold it beside a page.

Until you add a company it shows a welcome page (“Build your portfolio”); before a company's first close, its card shows a chip naming its next step, Add data or Continue setup: see What the page shows. The toolbar exports the Portfolio report with Export Portfolio Report… (the share icon, once a company has a close; see The Portfolio report), sorts the cards (Name, Runway, Findings), switches between Cards and Table, opens Close month… for the whole portfolio (see Closing several companies), and adds a company with +. In Haruno for Windows there is no ⌘1 and no Books menu, a card or row opens with one click, and the toolbar also has Sync all.

The six tiles

The tiles stay at the top while the companies scroll.

When companies report in different currencies, Combined cash and Combined burn show “—” with a note such as “companies report in EUR, USD — not summed across currencies”. Formulas: Cash and runway; what makes a finding open: Severities.

In the Cards view, a Cash by company card sits under the tiles and stays with them: every company that has a report, with its latest close balance, largest first. Click a row to open the company. When companies report in different currencies the card shows one list per currency, each ranked on its own, because the currencies are not added together. Companies with no report yet are left out. The Table view has no chart; sort its Cash column instead.

Company cards

Cards are the default layout; click one to open the company. Each shows a health dot, the name, a line under it saying why when the dot is amber or red, a sector chip when the mapping records one (the app does not yet let you set a sector), a chip for where the books come from (QuickBooks, Excel workbooks or 弥生会計), a QuickBooks chip only when there is news (“not synced yet”, “sign in to QuickBooks again”), Cash, Burn /mo and Runway (red under 6 months, amber under 12, green at 12 or more) each with its change against the month before (see Direction against the month before), “no open findings” or “2 findings” for open findings, the close state chip when it is anything other than fully reconciled, and a gray chip such as “2 open questions for management”.

Under the name of a company whose dot is amber or red, a line in the same color says why. It appears on the card, in the table's Company column and in the company list. A green dot has no line, and neither does a company with no report. If more than one cause applies, the line names the first of these, in this order: solvency indicators that cluster (“Going-concern conditions need evaluation”); a runway under 6 months (“Runway 4.3 mo”); the first open high-severity finding (its title, such as “Active account is unmapped”); a runway under 12 months (“Runway 9.8 mo”). A finding's title is the one on its row in the Findings & questions tab; the table in The checks matches each title to its check.

After a fix, a card can read “no open findings” (findings open today) beside “reported with exception” (what stood at the lock) until those months are reopened and closed again: see Close states.

The table

One row per company; click a column heading to sort, again to reverse. Open a company by double-clicking its row, pressing Return, or with Open company in its right-click menu. Companies without a report come last, with dashes. A dash in Tie-out or Recon exceptions sorts with the other dashes, not with the companies that tie.

When a budget line is material: Budget vs actual.

A company's page

A company's page holds everything the close knows about one company: a header with its close state, a Reports card, and seven tabs, Overview, Statements, Reconciliation, Investor report, Mappings, Findings & questions and Files. Five are described below; the Investor report tab is described in The investor report. Files lists every file in the company's folder, what the last read made of each, and the controls that add more. Remove from Company moves a file to the Trash when no close has read it: before the company's first close every file, and after a close a file that arrived or was replaced since, a file the mapping leaves out, and a file that could not be read or that the import refused; your original is not changed. A file a close has read stays, even if that close locked no month: its figures are in the months already reported. The toolbar shows Back to Portfolio and Company details (see Company details). Until the first close, and while a newly drafted mapping waits for approval or you use Books ▸ Review Mapping…, the page is the setup page instead: see The company page. To add next month's exports, choose Books ▸ Import Exports… (see Adding files later); for a company whose books come from QuickBooks, press Sync (see QuickBooks Online).

The header

“fully reconciled” means no high or medium finding was open at the lock and the books held a reconciliation for that month, not that every balance was reconciled, and it is not an audit opinion. “not reconciled” means no finding was open but the books held no reconciliation for that month, so no account was tied to a schedule. Fixing a finding later does not change a locked month's state: reopen the month with a reason, fix the cause and close again. See Start a close, Close states, The checks and, for a company that already has locked months, If the pre-flight lists locked months.

The Reports card

Between the header and the tabs, the Reports card lists the company's reports: Statements, Reconciliation (only when the company has a reconciliation), Investor report and the Adjustments log. A close keeps no report files, apart from the adjustments log: the reports are drawn from the books and become files only when you export them. Click Statements, Reconciliation or Investor report to open its tab; the row's … menu has Export…, which saves a PDF and a web page together. The Adjustments log, the one file a close keeps, opens in your app for CSV files. See Open a report and Exporting a report.

The Overview tab

Overview is the company's summary: tiles, a range picker, then cards that appear only when the company sent what they need. Cash, Burn and Runway carry an arrow with their change against the month before: Direction against the month before. Formulas and thresholds: Metrics.

The tiles

The range picker: All, 6M, 3M

Under the tiles, All, 6M and 3M trim four things only: the Cash and Monthly burn charts, Operating expenses by category (with its category detail) and the Variance watchlist. There is no weekly view.

Which cards appear, and when

A card with nothing to say for this company is not drawn; one whose question cannot be answered shows its reason in gray italics (“not computed” when it gave none). The cards come in this order:

Which exports feed which card: Sources outside QuickBooks.

Overview: the business-health cards

The first six cards ask whether the business is healthy: can it meet what it owes, did revenue arrive as cash, what it still owes customers, what it keeps, what recurs, and what a customer costs.

Solvency and going concern

Can the company meet what it owes? The card reads the balance sheet at the close (working capital, current ratio, cash, total assets, equity, deferred revenue), with a Basis column where a figure needs explaining, and operating cash flow once a statement of cash flows is imported. Related-party balances and Third-party debt get tables of their own when the books carry them. Each indicator that fired has Draft the disclosure; otherwise the card reads “No solvency indicator fired at this close.”

Two or more indicators with at least one high form a cluster: the card opens with an amber paragraph citing ASC 205-40, and the Portfolio counts the company under Going-concern indicators. The card reports the conditions a going-concern evaluation is made about and never concludes; the evaluation, and any disclosure, stay with you. See Solvency indicators and Solvency and going concern.

Collections against revenue

Did the revenue arrive as cash? An estimate from the statements, not the bank: revenue, less the increase in receivables, plus the increase in deferred revenue, with the Gap amber when a month earned more than it collected. Each month needs its own month-end balance sheet and the one before. See Collections.

Deferred revenue

What service is still owed? The deferred revenue accounts rolled forward: Opening, Movement, Closing. When a billing export with service periods, or a reconciliation workbook tab, measured the split, Additions and Recognition appear, and Why did it move? opens the lines behind a month. See Deferred revenue roll-forward.

Gross margin

Revenue, cost of revenue, gross profit and margin by month, counting exactly what the company presents above its gross-profit line. Most companies show one company-level margin: a margin per revenue stream needs line pairs the app does not yet let you set. See Profitability.

Recurring revenue

MRR, ARR, customers, new, churned, net new MRR and churn by month, from a Stripe invoice export or a revenue-by-customer sheet (QuickBooks has no report that carries them). MRR is a monthly rate of what was billed, net of tax, not what was collected, and churn counts customers, not revenue. See Recurring revenue.

Customer acquisition cost and payback

Spend, arrivals, CAC and payback by month, shown only when the mapping names the acquisition spend lines. Haruno proposes them from lines that read as sales and marketing, and the review form's Marketing line row lets you add lines or take them out, so a cost per customer is only as true as that list: see Which lines are acquisition spend and Acquisition.

Overview: cash, spending and variance cards

The rest of the Overview shows where the cash went, and how that compares with the plan and with recent months.

Cash and Monthly burn

Cash plots every month-end balance. Monthly burn plots last month's cash less this month's (across a month the books lack, the change divided by the months it spans), green below zero when cash grew, with a dashed average. It is the change in cash, not operating expense, so a raise or a loan repayment moves it.

Operating expenses by category

Stacked bars per month (By month) or the latest month ranked (Latest month). The categories are the lines inside the company's own operating-expenses subtotal, not accounts or QuickBooks classes. Click a name in the legend for its category detail: that category month by month, with the budget where it has a line of the same name and vs average of the months shown. See Spending.

Operating expense by department

Operating expense cut by QuickBooks class, from a Profit and Loss by Class export for each month or from the split each QuickBooks sync brings. A month without one shows “—”, not zero; Not Specified is never spread across departments; and when the classes do not add up to Operating expense, a note gives both figures and nothing is allocated. How to export it: Other QuickBooks reports.

Budget vs actual

Each budget line's actual to date as a bar, with a gray tick at its budget to date, over the fiscal year to the latest profit and loss month; the headline names the largest gap in dollars. There is no red or green: the card is not told which lines are costs. See Budget vs actual.

Variance watchlist

Which months broke from their own pattern? The six largest moves of an operating-expense category against its trailing three-month average, at least $1,000 and 15%, with no budget involved. See Variance watchlist.

Period over period

The latest complete Month, Quarter or Year against the one before it: every subtotal and total that moved, plus the six detail lines that moved most, with a note counting the rest. Quarters and years follow the fiscal year, and an incomplete period is refused rather than summed short. See Period over period.

Findings

The company's integrity findings, low ones included: “clean ✓” when there are none, “low severity only” when only low ones remain. Click Findings › to act on them in the Findings & questions tab.

The Statements tab

Statements shows the company's own statement lines, in thousands to one decimal: Statement of operations for the last six profit and loss months plus YTD (fiscal year to date; the caption names it, such as “YTD is the fiscal year from Jul 25 to Jun 26”, or “YTD is calendar-year to Jun 26” for a year that starts in January), and Balance sheet for the last two month-ends. When the balance sheet has a check row, a chip reads “ties out ✓” or shows the exact gap; with no chip there is no check row. For every month and the notes, export the statement package.

Under them the tab draws two statements that Haruno works out from the books: Statement of cash flows (for the close month and the fiscal year to it) and Trial balance (every balance-sheet account at the close and every profit and loss account over the fiscal year). Each says “Calculated from the books” and on what basis, and shows a Not complete chip, with the reasons, when it does not prove against the balance sheets. A statement of cash flows the company exported appears as Statement of cash flows, as exported, checked against the books. How each is worked out: Statements from the books.

The Reconciliation tab

Reconciliation lists each balance-sheet account that has a reconciliation at the close month (a reconciliation workbook tab, or a QuickBooks reconciliation report saved as PDF), under Balance sheet reconciliations: Ledger account, Kind, Per GL, Per schedule, Difference and Status: reconciled (green), exception → (red) or open (amber). Click exception → to open the account's schedule in the Schedules card below, where its rows are recomputed (⚠ marks a row that disagrees with the balance it states). Materiality never softens a status: a $200 difference is an exception. A company with nothing reconciled at the close month has no rows (“No reconciliations at this close”), and nothing was reconciled. See Statuses and Companies without a workbook.

The Mappings tab

Mappings shows which statement line each account rolls into, under Account → statement line mappings. An account in no line carries an amber unmapped chip, and a card at the top counts them: “1 account has activity but no statement line” (it counts accounts that were always zero too). An account with a balance is in no statement and is a high unmapped_active_account finding: deal with it before you report.

The buttons at the top of the tab, Review mapping… and Draft mapping again, open the mapping's review form and draft the mapping again from the files. To change where an account goes, see Changing the mapping. A new account that has a balance but no statement line can be mapped on its own: press Resolve… on its finding (press Re-run checks first if it has none) and choose the statement line it belongs on. Drafting again instead replaces every answer recorded in the mapping.

The Findings & questions tab

Findings & questions is where you act on what the checks reported. Its header counts what it holds, such as “5 findings · 1 question · 2 not asked”, and Re-run checks reads the books as they stand now without closing or locking anything.

Resolve… and a question's answer buttons open Record answer, which previews the change to the mapping before writing it; Explain this finding, Explain and Propose a treatment stage a question in the chat box. If buttons are missing, press Re-run checks; some findings never get Resolve…, because the fix belongs in the books or the files. Step by step: Resolving a finding and Answering a question; the card at the top: Questions for management.

Reading rules that hold everywhere

These hold on the Portfolio and every company page. Most misreadings come from one of them.

Every formula and threshold: How to read the metrics; the three comparisons side by side: Which comparison answers which question.

Asking Haruno from a company's page

Buttons on a company's page put a question into the chat box, filled in with the figures on screen. Nothing is sent until you press send.

1. Press Ask Haruno on a card, or Draft the disclosure, Explain this finding, Explain or Propose a treatment.
2. The chat opens as a panel beside the page and the question goes in the chat box, below anything you have already written there; “Staged in chat” shows briefly beside the button.
3. Read it, edit it if you like, and press send. For a fresh conversation, press ⌘N (or New Chat in the panel's header) first: the new chat keeps the chat box.

The buttons are on the Overview cards and the Findings & questions rows; the Portfolio and the Statements, Reconciliation and Mappings tabs have none. The staged question names the company and quotes the figures on the card, and nothing else goes into the chat box: opening a company's page adds nothing. Haruno reads the rest from the books. See Every ask button.

Haruno explains, drafts and proposes; closing, reopening and approving a mapping stay with the app's own controls: see Applying an answer. A question you send, with its figures, goes through Inferara's hosted service to the model provider; staging one sends nothing. See Where your data goes.

The Portfolio report

The Portfolio report is one report over every company that has a close, with its figures, findings and reconciliation status. It is a snapshot for your practice, not for investors: send them the company's investor report instead. Haruno draws it from the books when you export it; the Portfolio page itself is not a file.

Export it

Choose Export Portfolio Report… in the Portfolio toolbar (the share icon) or the Books menu, then a folder. It saves a PDF and a web page together, named “Portfolio report ‹Mon YYYY›” for the latest close. It is offered once a company has a close, and is unavailable while a close, a mapping draft or another export is running. The steps and the messages you may see: The Portfolio report and Messages you may see.

How it differs from the pages in the app

It is drawn from the same books and the same formulas, but as one fixed page: it does not change when the books do. It lists every company's findings and reconciliation status, which is why it stays inside your practice.

Its buttons

The web page keeps its Client and Period pills and the buttons that stage a question (Explain this variance, Ask about ‹month›, Draft the disclosure, Propose a fix). The buttons do nothing outside Haruno, and the PDF carries neither the pills nor the buttons.

The PDF and the web page

One export saves both files, so there is no separate Save as PDF… step. Exporting again to the same folder adds “ 2” to the names and never writes over a file. Check the PDF before you send it: Before you send a PDF.

When it changes

An exported report never changes: it is the books as they stood when you exported. Export again after a close or a reopening. Haruno keeps no earlier version, so keep a PDF of what you send. See When reports change.

When the figures update, and messages you may see

The pages in the app recompute whenever the books change; new exports, and months a QuickBooks sync files, change nothing until a close reads them into the ledger. Haruno re-reads the books when the Portfolio or a company's page first appears, when a close, a reopen or a mapping change writes to them, after every chat turn, and when you choose Books ▸ Refresh or press Try again.

Messages

Loading messages and their fixes: Companies and the Portfolio. Other symptoms: The Portfolio and company pages. Export and PDF messages: Messages you may see.

Limits and edge cases

Where the pages can mislead a careful reader, and what they do not do yet. They show each company only as at its latest close.

See Balance Sheet, Which accounts count as cash, Account numbers and, for figures such as DSO, net revenue retention and operating margin, What Haruno does not compute.